Tool Spotlight

Tool Spotlight: Meeting Room Display Add-on

Tool Spotlight: Meeting Room Display Add-on

Your Cobot subscription includes expert coworking tools and add-ons designed to help you run your space efficiently—including the Meeting Room Display Add-on. Manage fewer coworking space integrations and optimize your spending with Cobot by using what’s already included in your toolkit. This nifty add-on prevents unnecessary interruptions and helps you increase revenue by promoting meeting rooms to your membership and visitors.

What it does

This add-on is more than an automated “Do Not Disturb” sign. Even glass-walled meeting rooms are not immune to interruption; in fact, it may be even harder to resist the temptation to pop in and ask when a meeting ends when you can read the mood before entering.

A snapshot of the meeting room display add-on in action with three upcoming bookings, including a Q3 Planning Session hosted by Sarah Nguyen.
A preview of upcoming bookings for the resource HQ Meeting Room.

It also defends against critical interruptions, like in recording booths or streaming studios, where microphones can catch even a locked door-handle being released.

Front-desk staff will also appreciate the reduction in availability inquiries while members stroll around away from the shared booking calendar.

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More than just meeting rooms

While it’s called the Meeting Room Display Add-on, this app can be linked and associated with any resource. It can save members not only from opening the door, but navigating stairwells or taking wheel-chair lifts just to check if something is free. If reserving time with educators or skilled crafts people is something you offer, why not let everyone know when they’ll next be free right as folks check-in for the day.

Tablets also don’t have to be in close proximity to the resource they’re associated with. They can double-up to promote resources members may not have explored yet. And if you have decentralized resources—like an outdoor spray shed in a makerspace or an off-site workshop venue—giving members a view of their occupancy from the front desk is another a way of informing them about what you offer as they go about their routines.

Displaying occupancy and availability on resources is a great low-pressure way to stimulate your membership to think about purchasing time in more resources.

Getting set up

A man wearing protective goggles happily uses an electric drill to make the holes necessary to install a tablet mount.
There’s a tablet out there to suit every space and style, budget and hardware proficiency. 

E-ink and E-paper tablets require seldom charging and are a great option if you’d rather have a charging routine with your team than fit charging cables with tablet wall-mounts.

Once you have everything installed, the Kiosk option will ensure the display remains active for easy consultation. You’ll also need to go through your security settings to prevent stray fingers from navigating to sensitive information.

Visit our help center to learn more about this add-on.

There are a host of technology options available to help you achieve the look, feel, and maintenance requirements that are perfect for your team and space.


If you aren’t already using Cobot as your coworking management software, give it a go! You’ll find that our features can help you run your coworking space more effectively and grow your community. Just sign up for a free trial or a live demo session. And if you have questions, our support team is all ears!

Happy Coworking!

Madeleine Dymond

Communication Assistant at Cobot and former coworking space organizer. Part analog bookbinder, part digital publisher, and lover of classic film scores and animal colors.