This blog post is a summary of our Coworking Security & Access Control article
One of the most important yet often overlooked aspects of running a successful coworking space is security. A crucial component of physical security for a coworking space is Access Control.
What Is Access Control?
Access control determines who can enter certain areas, ensuring only authorized individuals have access to designated spaces. Modern access control systems go beyond traditional locks and keys, offering automated solutions that integrate with coworking software to simplify operations and enhance security.
Access control generally consists of three main components:
- Access Methods – Mobile apps, key cards, biometric scans, or even Wi-Fi authentication.
- Hardware – Door locks, readers, and control panels.
- Software – For managing permissions, tracking usage, and ensuring seamless member experiences.
Types of Access Control Systems
Different coworking spaces have different requirements, and access control solutions should align with the size, layout, and complexity of your space. Here’s a breakdown of common options:
- Door Readers and Keyless Access
- RFID Access - RFID (Radio Frequency Identification) uses electromagnetic fields to identify and authenticate access cards or tags.
- Smart Locks - Electronic locks with built-in communication technology.
- Mobile Access Control
- Biometric Access - Such as fingerprint or facial recognition.
- Visitor Management Systems
- Wi-Fi Authentication - System automatically tracks the member's attendance and usage.
By integrating with advanced access control systems, Cobot ensures seamless attendance tracking, notifies members when they need more passes, and even restricts access when needed. No matter which method you choose, Cobot helps your coworking space run smoothly and efficiently.
If you are looking for a more in-depth list of Access Methods, head over to our Coworking Security & Access Control article.
Implementing Access Control in Coworking
Before investing in access control for your coworking space, you might want to consider:
- Assess Your Space’s Security Needs what kind of members do you have? How often do they visit your space? How many entrances do you have?
- Focus on Scalability Cloud-based access control systems offer scalability, real-time management, and remote administration.
- Incorporate Multi-Factor Authentication (MFA) - Multi-factor authentication adds an extra layer of security by requiring two or more authentication methods.
- Audit and Reporting - Ensure your system provides detailed logs and reports on access activity
- Integrate with a Coworking Software - Choose an access control system that integrates with your coworking management platform (like Cobot) to automate permissions based on memberships and bookings.
- Training and support - Offer guidance and assistance to your staff and members so they can confidently and efficiently utilize the system.
Read more in our Coworking Security & Access Control article!
More Than Just Convenience
Although a properly implemented automated access control system can be a great marketing benefit for the convenience and modernization of your coworking space, its primary motivation lies much deeper—in ensuring security.
A good access control system must:
- Restrict unauthorized access
- Track activity in real-time
- Allow customized permissions
- Operate 24/7
Want to take your coworking space security to the next level? Let’s talk!
Cobot’s seamless integration with top access control systems (like Salto KS, Kisi, Tapkey, Sensorberg, and Luckey) enhances security, efficiency, and member satisfaction for coworking spaces. By synchronizing access permissions and providing flexible entry options, Cobot helps you create a modern, well-managed space where members feel secure and operations run effortlessly.
Book a Free 15-minute Call with our friendly team in your language to learn more 🥳
