Product Updates

Cobot & ROOMZ Integration

Cobot & ROOMZ Integration

Safety and wellbeing are top priorities in flexible office and coworking space management, it’s no surprise that members and visitors alike take it into account when looking for a workspace. Occupancy visualizations like flightboards are a great way to help coworkers see how busy your resources are at a glance, so they can find the desk, meeting room, or phonebooth they’re most comfortable using—and get to it easily. It’s also a way to signal that you have them top of mind.

We’re happy to share that Cobot integrates with ROOMZ to do just that—provide your staff and members with an overview of what’s available, in real time.

A colorful display showing the dashboard in roomz, with a setup panel on the right, and the floorplan indicating occupancy to the right.
Preview bookings on a day and time you want to book, or see live occupancy from the myROOMZ dashboard.


Founded in Switzerland, ROOMZ has been honing their office occupancy optimization solution since 2015. Their wireless hardware remains functional for up to a year off of a single charge, and their meeting room tablets are 1500x more energy efficient than the average tablet. Creating a dynamic floor-plan suitable for tens—or thousands—of seats, as their case studies illustrate, is a matter of combining hardware to suit your space. The whole solution comprises three parts:

  • Sensors
    These can be placed underneath desks or in phonebooths where they’ll pick up someone’s presence when they get down to work. When desks are booked through Cobot, they’ll automatically change color in the visualisation when the booking starts, to signal the resource is in use.
  • ROOMZ Display
    Mount these tablets next to meeting rooms to display upcoming bookings that are made in Cobot. Folks will also be able to key in reservations on the fly and the floor plan will be updated automatically. One thing to note is that reservations keyed in from the tablet won’t be charged to a member’s account, as members don’t log in while they make a selection.
  • Flightboard
    This visualization can be set to appear on screens throughout your space, like at reception, or can be found on the myROOMZ app dashboard accessible to members. It’s also possible to search for colleagues’ upcoming bookings here, and plan to work alongside them.
All lights are green! In this detail of the ROOMZ screen, you can see each of the Cobot resources you’ve set up and check that the connection is running smoothly.

Each hardware item needs to be paired with a ROOMZ software subscription that will give it full functionality, and as soon as you sign up you’ll get the Flightboard free of charge.

ROOMZ and Cobot

What can you expect when setting up the integration? You’ll be able to link each resource that you’ve set up in Cobot (or just the ones you choose) with a piece of ROOMZ hardware, and with a part of the floor plan you can upload.

Floor-plan mapping in action: use the builder to select a resource type, and then draw the corresponding object onto your uploaded floor plan.

Once you’ve mapped out the floor plan for each level of your organization, you can create the occupancy visualizations you’d like to share with your members in myROOMZ—their dedicated dashboard—and with anyone in your space through the Flightboard.

Learning more about ROOMZ

To find out more about ROOMZ and what the integration can do for your space, take a look at these resources:

And as always, if you have questions about what using ROOMZ with your Cobot account will be like, our support team is all ears.

If you aren’t already using Cobot as your coworking management software, give it a go! You’ll find that our features can help you run your coworking space more effectively and grow your community. Just sign up for a free trial or a live demo session. And if you have questions, our support team is all ears!

Madeleine Dymond

Product Manager at Cobot and former coworking organizer. Passionate about what coworking founders do for their communities with the right tools. Lover of good music, bad tv, and 31 plants.